Job / Position Details:

JOB CODE:
8227-01
JOB TITLE
LOCATION
DEADLINE
Chief Manager - Board Secretariat
Karachi
December 18, 2023
JOB DETAILS:
Qualification & Experience:

CA / ACMA with at least 6 years’ post membership experience or ACCA / MBA with at least 9 years of experience. Candidates having LLB / LLM must have 10 years of relevant experience with 3 years Bar Enrollment. M.Com / MPA / Other Master level degrees shall have 10 years of total experience including at least 5 years of relevant experience.

Responsibilities:
    • Assisting the Company Secretary in organizing Board Meetings and its committees,
    • Annual General Meetings and preparation of agenda and working papers.
    • Ensuring compliance with financial and legal practices and maintaining standards of Corporate Governance.
    • Organizing and preparing agenda for and taking minutes of Board Meetings and its committees and Annual General Meetings (AGMs); along with maintaining statutory books.
      • Including registers of members, directors and secretaries.
    • Assistance in maintaining Statutory Books, including registers of members, directors and secretaries.
    • Providing support in compliance matters to meet of Corporate Governance standards.
    • Maintain a current knowledge base of external corporate governance requirements, trends and key matters of interest for Boards.
    • Contribute to the establishment of internal Company Secretariat procedures, guidelines and templates and the continued development of self-help tools.
    • Assist in identifying, analyzing and reporting on the regulatory developments and best practice/good corporate governance.
    • AGM, EOGM, Election of Directors matters related to Shareholders, Registrar and SECP etc.
    • Preparation and circulation of agenda of the Board and its Committees meetings.
    • Ensuring that the working papers provided by the Management are well on the defined format and approved by the MD prior to dispatch the same to the Board/Committee members.
    • Preparation and dispatching of working papers files to the Board/Committee members.
    • Preparation and circulation of minutes, action points and recommendations of the Board and its Committees’ meetings.
    • Follow up all action taken form-concerned departments until the Management provides its response in writing.
    • Preparation of implementation status document of the Board decision and matter arising from the previous Board and Committees’ meeting.
    • Keep original management notes in safe custody and make them available when required.
    • Keep original signed minutes in safe custody and make them available when required.
    • Resolutions by Circulation.
    • Maintenance of attendance registers of the Board and its Committees’ meetings.
    • Preparation of Corporate Profiles for Annual and Quarterly Reports.
    • To arrange Director’s Trainings in order to comply the requirements of Corporate Governance.
    • Effecting of transfer and transmission of shares.
    • Re-Validation of Dividend Warrants.
    • Stock Consolidation, Splitting and Issuance of duplicate shares.
    • Pattern of Shareholding Reporting as per requirements Ministry etc.
    • Handling of Unclaimed Dividend / Undelivered Shares as per applicable Law, Rule, and Regulations etc.
    • Periodic Free?Float Shares Reporting to Pakistan Stock Exchange as per applicable Law, Rule, and Regulations etc.
    • Induction of Certificate of Leasing in CDS according to Treasury Function requirements.
    • Completion of dividend reconciliation exercise.
    • Finalizations of the draft write up of the Annual Report, which require liaison with CCD.
    • To liaise with company Share Registrar and Shareholders ensuring smooth processing of Share Transfer requests and supervision and control of the department.
    • Excellent written and oral communication skills

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